The 15th edition of the Quark Confinement and the Hadron Spectrum Conference
Dear prospective participant,
we hope that you and your family are all fine.
It is our pleasure to invite you to participate in the 15th edition of the Quark Confinement and the Hadron Spectrum Conference, which will take place between
August 1st - August 6th 2022 in Stavanger, Norway.
All the best and warmest greetings,
Alexander and Nora
Important Dates
| Abstract submission re-opening: | 21 January 2022 |
| Abstract submission deadline: | 6 June 2022 |
| Abstract submission acceptance notification: | 15 June 2022 |
| Registration re-opening: | 1 April 2022 |
| Registration deadline: | 20 June 2022 |
| Deadline for application for financial support: | 6 June 2022 |
| Financial support notification: | 15 June 2022 |
Registration and Conference Fee
The conference fee amounts to 4000NOK and includes the conference facilities, coffee breaks, on-campus lunch, a set of 8 FFP2 masks, a one-week public transport ticket for the region and the proceedings.
A conference dinner is planned for August 4th, which can be selected as additional item during the registration, with prices between 800-900NOK depending on the choice of meal.
The overall conference fee will be the added sum of the registration fee, the optional conference dinner and the excursion and will be billed as one total amount.
Accompanying persons are welcome to join the conference dinner and the excursions. The individual fee for participation in these events are listed on the registration page.
Payment of the conference fee and any other additional items (conference dinner, excursions, accompanying persons) is expected to be completed via bank transfer before the start of the conference. In exceptional cases we may accept payment of the conference fee including an on-site handling fee of 300NOK in cash on the day of arrival.
A safe conference environment
Besides excellent science, it is a safe conference environment for our participants, which will make this conference a success. While many countries are exiting from their Covid measures, we believe that the pandemic is not yet over. In order to provide you with a safe conference environment, we have gathered the actual ventilation data for our auditorium and used the currently best available estimates for the aerosol transmission of the corona virus from Jimenez & Peng (for ConfXV data see: Aerosol Transmission Estimate) to decide which measures to enact. Three key components determine safety: adequate ventilation, vaccination status of participants and the quality of masks that are worn.
To enable a low risk environment (less than 2% chance of infection for a single person during the whole week, corresponding to an infection risk parameter H=0.001 << H_{low risk}=0.05 [Peng et al. 2022]), we have therefore decided on the following measures:
- To ensure adequate ventilation, the total number of in-person attendees will be limited to 300. (All plenary talks will be live streamed to YouTube for those who cannot attend in person.)
- We strongly recommend that participants have received two vaccination doses, as well as a booster shot by July 2022.
- All participants must wear a FFP2 / KF94 mask at all times, when inside a lecture hall or seminar room. ( A pack of 8 masks is included in the conference fee. )
- We recommend that participants test themselves using rapid tests before they arrive on campus or if they feel unwell during the conference week. If you feel unwell during the conference don't hesitate to contact a member of the organizing team. We are happy to provide you support.
Outside coffee breaks and lunch
- All coffee breaks at the conference will be held outside. Beverages are dispensed individually and light snacks can be picked up prepackaged from multiple serving stations. A dedicated outside lunch area will be set up under a tent, allowing our participants to enjoy their meals in the open air even in less than optimal weather conditions. Lunches are served at two separate locations on campus to reduce queing times and disposable (recyclable) plates are available to bring that lunch to the outside seating ares.
A safe open-air conference dinner
- We believe that a conference dinner is an important social element of a large scale conference, such as ConfXV. At the same time we are aware that particular care needs to be taken to ensure that the dinner remains a safe option for all of our participants. It is therefore our great pleasure to work with the Viste Strandhotel to offer our particpants a open-air dinner venue close to the beautiful beaches of Stavanger. Busses will be provided from the conference site and the city center to bring participants to and from the dinner venue.
Poster session and Poster Prizes
The poster session is an integral part of each Quark Confinement and the Hadron Spectrum conference, providing a forum for intense discussions and exchange. In 2022 it will take place on Tuesday August 2nd from 18:00h-20:00h. We encourage participants to consider posters as a means of contributing to the conference and will recognize them on an equal footing with contributed talks in the proceedings.
The poster stands are vertically oriented (portrait). Please print your poster accordingly.
Poster Prize
It is our pleasure to announce that this year two dedicated poster prizes will be awarded. A jury will select contributions based on scientific excellence and innovative potential. Each prize is endowed with a cash amount of 500EUR.
Poster prize committee: Antonio Vairo (TU Munich), Yiota Foka (CERN), Giulia Ricciardi (INFN), Jon-Ivar Skullerud (Maynooth U.) , Felipe Llanes-Estrada (U. Complutense Madrid) , Wolfgang Lucha (OEAW)
Excursions
On the free afternoon of Wednesday, August 3rd 2022, conference participants can choose among three excursion options:
- A hike to the pulpit rock (Preikestolen). This 4 hour hike (2h one way) will be guided by professional guides from the company Outdoorlife Norway and includes transfer by bus from the UiS campus. In order to ensure everyone's safety, we will split up into groups of at most 14 participants.
- A cruise on the Lysefjord. We have chartered a boat that will take you on a three-hour long cruise through unique fjord landscapes of islands and rocky shores, steep mountainsides and mighty waterfalls.
- A guided tour through the Norwegian Oil Museum, where you can learn all about the history of the petroleum industry in Norway.
Support for young and disadvantaged participants
Some financial support has been made available to facilitate the participation of students and young postdocs as well as colleagues from disadvantaged countries. An application for financial support can be submitted via the indico page until June 6th 2022. PhD students are requested to have their supervisor supply a supporting letter to the application for financial support to "ConfXIV@uis.no".
Accommodation
Conference participants are requested to book their accommodations individually. A variety of hotel options are available in the city centre ( via Google Maps ), easily connected to the conference venue via public transport (free ticket included in conference fee). The campus hotel Ydalir (http://www.ydalir.no) is located conveniently close to the conference venue (3 minutes by foot) and AirBnB lists several options for the region ( https://www.airbnb.com ).
Travel
Stavanger can be easily reached from abroad both by boat and airplane. It is home to Norway's oldest civilian airport, with direct connections to the Netherlands, Britain, Spain and other European destinations. Airport busses service the university campus and the city center regularly with travel times around 20-30 minutes depending on traffic.
On the conference webpage we have also collected useful information to help participants make their travel to Stavanger more sustainable. I.e. in particular information on alternatives to flying are provided for attendees from Europe.
Visa information
Information about visa requirements for travel to Norway can be found on the web pages of the Norwegian Directorate of Immigration:
https://www.udi.no/en/want-to-apply/visit-and-holiday/visitors-visa-to-norway/
Citizens of the EU, EEA, Switzerland, most countries in America, Australia,New Zealand, Japan and South Korea do not require a visa to enter Norway. Citizens of other countries may require a visa; please check the web page above.
Letters of invitation for visa purposes will be available upon request for registered conference participants.
Please indicate the need for an invitation letter during the registration process.
